Meeting of the KBOO Board of Directors 2013/01/07
Sept 15, 2013 19:47:07 GMT -8
Post by Admin on Sept 15, 2013 19:47:07 GMT -8
kboo.fm/node/53591
KBOO BOARD OF DIRECTORS MEETING MINUTES
January 7, 2013
6:00 p.m. to 8:10 p.m.
Board Members Present: Marc Brown, Lyn Moelich, Hadrian Micchie, Rabia Yeaman, Matthew Bristow, SW Conser, , Paula Small, Jeff Kipilman, Damon Isiah Turner, Lisa Loving
Board Members Absent: Michael Papadopolous
Staff Present: Lynn Fitch, Ani Haines, Zale Chadwick, Andrew Geller
Public Present: Mark Fulop, Louis Sowa, Kurt Lauer, Thomas Sullivan, Robert Barncord, Mark Allyn
Agenda Approval
Motion to approve the agenda
Seconded
Consensus
November Minutes Approval
Motion to Approve the October minutes
Seconded
Consensus
Manager Report
KBLU is finishing up construction on the facilities required by the FCC.
Manager will be meeting with the HR contractor regarding new employee policies
Also working on developing the management structure
Manager has taken all the staff policies apart and has started to rewrite those policies
Intends to have the new policies done by the end of the fiscal year and will check in monthly with the board
Manager has spoken with a volunteer who is interested in helping out with developing a vision for the board and KBOO
Manager has been doing a weekly “navigator report”
Major problems with the website that will require major work/overhaul on the site. Will be changing website hosts
KBOO made lots of money on the year-end appeal
Once in a Blue Moon event coming up in February
Manager will be meeting with the Oregon Historical Society to partner on the archiving program
Several grants are in the works
Five grants are due by the end of February and help will be needed to meet deadlines
MMT report will be done by the end of January
Planning for the 45th Anniversary and member drive is underway
Motion to approve visioning contractor for no charge with the details to be worked out over email
Seconded
Consensus.
Committee Reports
Finance Committee: Did not meet
Development Committee: Did not meet
Programming:
Programmer contract will be coming out shortly
Programmers will be meeting
Evaluations will commence shortly
Personnel/Governance: Discussion regarding changes that may occur as a result of the new policies
Clinton Street Theater Partnership
First RadioPicture is Thursday-Talk Radio
Doors open at 6:15
Lisa will introduce the series and give a perspective
She will then interview Carl Wolfson who will provide opening remarks
Tad Savinar, a co-author of the play and movie will be on the air tomorrow
February will be La Contessa Live including contests, sing-alongs, Valentines, and the Vancouver Titans
Good responses from programmers
Director presence is encouraged
Matthew and Hadrian will staff a membership table
Request to make the work group part of the Development Committee
Board Policy Manual
Cindy Cumfer provided an overview of the process to develop the board policy manual
Cindy walked the board through the sections and provided an overview
Open discussion:
Comment that the Governance Committee will be fundamentally different
Comment made regarding the role of the Personnel Committee
Regarding employment policies, Cindy recommended consulting an employment law specialist
Comment made that our employment contractor has concerns over our current policies
An employee manual will be developed
Question regarding naming one staff member (ED) in policy manual but not any other staff
Response that the board indicated a desire to delegate authority to one person
Comment that the new policies set boundaries between the board and staff
The policies do not close the door to other management structures
Policies can be changed if the board ultimately decides to change the management structure
Question regarding board composition/FCC rule (BPM Part 5, sec 3)
Cindy clarifies that the way it is written, the policy would be an elimination of the lowest vote-getter
Comment that bylaws Art 5, sec 8 that may conflict with the FCC rule
Question called
Motion that the board approve the Board Policy Manual to be effective immediately
In Favor: 9
Opposed: 0
Abstain: 0
Board Training Manual
Mark distributed the draft of the training manual and provided a brief overview of the training modules. He would like comments by January 16, 2013.
New Business
Member at Large position on the Executive Committee
Matthew Bristow has been the temporary appointee
Lisa Loving withdraws her name from contention
Motion to appoint Matthew as the Member at Large to the Executive Committee
Seconded
Consensus
Adjourn: 8:10 pm.
January 7, 2013
6:00 p.m. to 8:10 p.m.
Board Members Present: Marc Brown, Lyn Moelich, Hadrian Micchie, Rabia Yeaman, Matthew Bristow, SW Conser, , Paula Small, Jeff Kipilman, Damon Isiah Turner, Lisa Loving
Board Members Absent: Michael Papadopolous
Staff Present: Lynn Fitch, Ani Haines, Zale Chadwick, Andrew Geller
Public Present: Mark Fulop, Louis Sowa, Kurt Lauer, Thomas Sullivan, Robert Barncord, Mark Allyn
Agenda Approval
Motion to approve the agenda
Seconded
Consensus
November Minutes Approval
Motion to Approve the October minutes
Seconded
Consensus
Manager Report
KBLU is finishing up construction on the facilities required by the FCC.
Manager will be meeting with the HR contractor regarding new employee policies
Also working on developing the management structure
Manager has taken all the staff policies apart and has started to rewrite those policies
Intends to have the new policies done by the end of the fiscal year and will check in monthly with the board
Manager has spoken with a volunteer who is interested in helping out with developing a vision for the board and KBOO
Manager has been doing a weekly “navigator report”
Major problems with the website that will require major work/overhaul on the site. Will be changing website hosts
KBOO made lots of money on the year-end appeal
Once in a Blue Moon event coming up in February
Manager will be meeting with the Oregon Historical Society to partner on the archiving program
Several grants are in the works
Five grants are due by the end of February and help will be needed to meet deadlines
MMT report will be done by the end of January
Planning for the 45th Anniversary and member drive is underway
Motion to approve visioning contractor for no charge with the details to be worked out over email
Seconded
Consensus.
Committee Reports
Finance Committee: Did not meet
Development Committee: Did not meet
Programming:
Programmer contract will be coming out shortly
Programmers will be meeting
Evaluations will commence shortly
Personnel/Governance: Discussion regarding changes that may occur as a result of the new policies
Clinton Street Theater Partnership
First RadioPicture is Thursday-Talk Radio
Doors open at 6:15
Lisa will introduce the series and give a perspective
She will then interview Carl Wolfson who will provide opening remarks
Tad Savinar, a co-author of the play and movie will be on the air tomorrow
February will be La Contessa Live including contests, sing-alongs, Valentines, and the Vancouver Titans
Good responses from programmers
Director presence is encouraged
Matthew and Hadrian will staff a membership table
Request to make the work group part of the Development Committee
Board Policy Manual
Cindy Cumfer provided an overview of the process to develop the board policy manual
Cindy walked the board through the sections and provided an overview
Open discussion:
Comment that the Governance Committee will be fundamentally different
Comment made regarding the role of the Personnel Committee
Regarding employment policies, Cindy recommended consulting an employment law specialist
Comment made that our employment contractor has concerns over our current policies
An employee manual will be developed
Question regarding naming one staff member (ED) in policy manual but not any other staff
Response that the board indicated a desire to delegate authority to one person
Comment that the new policies set boundaries between the board and staff
The policies do not close the door to other management structures
Policies can be changed if the board ultimately decides to change the management structure
Question regarding board composition/FCC rule (BPM Part 5, sec 3)
Cindy clarifies that the way it is written, the policy would be an elimination of the lowest vote-getter
Comment that bylaws Art 5, sec 8 that may conflict with the FCC rule
Question called
Motion that the board approve the Board Policy Manual to be effective immediately
In Favor: 9
Opposed: 0
Abstain: 0
Board Training Manual
Mark distributed the draft of the training manual and provided a brief overview of the training modules. He would like comments by January 16, 2013.
New Business
Member at Large position on the Executive Committee
Matthew Bristow has been the temporary appointee
Lisa Loving withdraws her name from contention
Motion to appoint Matthew as the Member at Large to the Executive Committee
Seconded
Consensus
Adjourn: 8:10 pm.